Legal and Privacy Statement for Job Applicants
At Coinmerce, we are committed to protecting the privacy and confidentiality of your personal data. This Legal and Privacy Statement explains how we collect, use, disclose, and protect the personal data of job applicants in accordance with the General Data Protection Regulation (GDPR) and other applicable data protection laws.
1. Data Controller
Coinmerce is the data controller responsible for the processing of your personal data in connection with your job application.
2. Personal Data We Collect
We collect and process various types of personal data from job applicants, including but not limited to:
Contact information (e.g., name, address, email address, phone number);
Resume/CV, cover letter, and other application materials;
Employment history, education, qualifications, skills, and experience;
References, background check information, and other pre-employment screening data;
Any additional information provided by you during the recruitment process.
3. Purposes of Processing
We process your personal data for the following purposes:
Assessing your suitability for employment and evaluating your qualifications for the position applied for;
Communicating with you regarding your job application and the recruitment process;
Conducting interviews, assessments, and evaluations as part of the recruitment process;
Verifying your references, qualifications, and background as necessary;
Complying with legal and regulatory requirements, including equal employment opportunity laws and regulations.
4. Legal Basis for Processing
We process your personal data on the following legal bases:
To take steps at your request prior to entering into an employment contract;
To comply with our legal obligations as an employer;
For our legitimate interests in evaluating job applicants and managing the recruitment process.
5. Data Retention
We retain your personal data for as long as necessary to fulfil the purposes for which it was collected, including any legal, accounting, or reporting requirements. If your application is unsuccessful, we may retain your personal data for a limited period in case of future employment opportunities, unless you request its deletion.
6. Data Security
We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, disclosure, alteration, or destruction. We restrict access to your personal data to authorised personnel only and ensure that all individuals involved in the processing of your data are bound by confidentiality obligations.
7. Your Rights
You have certain rights under data protection law, including the right to:
Access your personal data and receive a copy of it
Rectify inaccuracies in your personal data
Erase your personal data in certain circumstances
Restrict or object to the processing of your personal data
Data portability (receive your personal data in a structured, commonly used, and machine-readable format)
To exercise your rights or for any inquiries regarding the processing of your personal data, please contact us using the contact information provided below.
8. Contact Us
If you have any questions, concerns, or requests regarding this Legal and Privacy Statement or the handling of your personal data, please contact:
Coinmerce
Beechavene 140, 1113 PR Schiphol-Rijk
privacy@coinmerce.io
9. Changes to This Statement
We may update this Legal and Privacy Statement from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes to this Statement by posting the updated version on our website or by other appropriate means.
By submitting your job application and providing your personal data to us, you consent to the processing of your personal data as described in this Legal and Privacy Statement.
Processing of (personal) data by the operator of the recruitment website
General information
This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (
https://www.personio.com/legal-notice/).
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio.
In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.
The controller
The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact:
privacy@personio.com
Access logs (“server logs”)
Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual.
Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web.
These access logs are stored for a period of up to 7 days. There is no right to object to this.
Error logs
So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected.
These error logs are stored for a period of up to 7 days. There is no right to object to this.
Use of cookies
So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”).
On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR).
Period of storage: up to 1 month or until the end of the browser session
Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.
Rights of data subjects
If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).
Concluding provisions
Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.